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OLPH Field Coordinator
Duties
Baseball, Softball, Teeball
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| 1. |
SCHEDULE. Check the schedule of games on your
assigned weekend PRIOR to your weekend. If you are sharing a
weekend with another coach, coordinate with your partner well
in advance. Schedules will be provided to each coach and/or
posted in & out of the concession stand. Additional copies
are available from the commissioner - a master copy will be
posted at the concession stand.
** NOTE ** If you have a game where both teams are not from
OLPH, you must coordinate assistance for that game in advance.
Only OLPH parents can work in the concession stand.
** NOTE ** If you have never been the field coordinator before,
it is strongly suggested that you either do a walk-through with
a veteran coach or visit the field on the weekend before your
duty to get educated. Don't feel alone, we are here to help
each other and we all know what its like to do it for the first
time!
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| 2. |
KEYS. OLPH CYO has a set of keys that rotate from coordinator
to coordinator. On the key ring you will find 5 keys. One
to the concession stand and the storage room. One to the restroom.
One to the meeting room and 2 to the cash drawers. Make sure
that you get the keys to and from the coordinators early in
the week.
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| 3. |
GRASS. Make sure the fields are mowed before each weekend.
This includes all the grass from fence line to fence line.
Use the push mower to "scalp" all lines on both
fields BEFORE you mow with the rider. This way the lines won't
get lost. Edge and weed-eat when & where necessary. Mowers,
edger and gas are in the tractor storage shed. Please check
the oil levels in the mowers before you start them. If you
need to purchase gas, please keep your receipt for reimbursement
with our treasurer.
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| 4. |
LINING. Line the foul lines, batters box, warm-up circle,
base coaches box, etc. Use the marble dust provided and keep
it all dry.
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| 5. |
CONCESSION OPENING. Open the concession stand at least 30
minutes before the first game.
a. Put hotdogs, corndogs, chili & cheese on to warm
up
b. Make coffee on cool mornings
c. Check restrooms for paper towels, toilet paper, soap
& cleanliness. (supplies are in the storage room)
**Important** Only responsible adults are to work in the
concession stand. If you have a game where both teams are
not from OLPH, you must coordinate assistance for that game
in advance. Only OLPH parents can work in the concession stand.
If the responsible home team will not provide the necessary
adult volunteers to run the concession stand, lock the doors
and inform the home team head coach. As field coordinator,
it is not your job to run the concession stand or look for
volunteers to run it. It is the responsibility of the home
team.
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| 6. |
WATER COOLERS. Prepare ice water in coolers for kids and
set out at each dug out.
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| 7. |
GAME BALLS. Game balls are stored in the equipment room.
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a. Baseball type and size:
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1. TOT
2. TINY
3. PeeWee & up
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RIF # 1
RIF # 5
Hardball |
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b. Softball type and size:
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1. TINY
2. PeeWee
3. MITE & up
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11", core .47, RIF # 5, White or Optic yellow
11", core .47, White or Optic yellow
12", core .47 (minimum) White |
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| 8. |
MONEY. " Drop " money through out the day. See
CASH MANAGEMENT section Page 3.
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| 9. |
EACH GAME. The home team is responsible for having 2 adults
work the concession stand for each game.
** NOTE ** The officials, scorekeepers and coordinators are
provided free drinks and snacks.
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| 10. |
GAME / CROWD CONTROL. It is
your job to handle any issues associated with the games. Including
escorting out any ejected parents, coaches or players, calling
police or EMS, getting change for concession stand (if necessary)
and helping the officials.
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| 11. |
PARKING. Please ask all parents to park in the
church parking lot and walk back to fields.
Handi-capable people may park at the fields. Coordinators can
also park at the fields, but out of site.
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| 12. |
POST GAMES. After the last game of the day:
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a. Collect game balls and put them away
b. Police area for trash
c. Empty all trash cans and replace liners (even the one
at the parking lot)
d. Pick-up water coolers
e. Clean the concession stand
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1. Hotdog warmer
2. Snow cone machine & syrup
3. Wipe off counters
4. Wipe out microwave oven
5. Empty trash cans & replace liners
6. Sweep & mop
7. Only restock drinks if supplies are VERY low (do
not restock on Sunday)
** NOTE **
On Saturdays, if the crock pots are empty, wash
them. If they are full, you may remove them from the
warmer and place them in the refrigerator.
On Sundays, you must empty the crock pots and
clean them
8. Count out proper cash drawer amount. Drop all remaining
cash.
See CASH MANAGEMENT section Page 3.
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Please understand that we do not have a paid cleanup
crew to manage these areas. We are a volunteer organization.
This means the cleaning has to be done by you.
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| 13. |
FINAL LOCKUP.
a. Turn out all lights
b. Lock all doors & windows
c. Padlock all areas
d. Place the cash drawer key(s) back on the key ring
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| 14. |
PASSING THE TORCH. Upon the completion of your field coordinator
duties for the weekend, look up the next scheduled coordinator
(schedule and phone numbers should be posted at the concession
stand) and make arrangements to personally hand off the keys.
Please do not leave the keys where they can be accidentally
found or stolen
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CASH MANAGEMENT. You are responsible for
safekeeping of CYO funds during the games. It is CYO policy
to not leave cash in an accessible area due to possible theft.
The OLPH CYO must account for concession income and we track
it by day to ensure proper controls are in place. There is one
drop box in the concession stand, secured to the floor inside
the cash drawer cabinet on the same side as field 1.
Cash management will be strictly adhered to as follows :
In the concession stand, there are 2 cash drawers.
Both drawers should contain the following start of day balance:
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$ 1.00 bills - 30
$ 5.00 bills - 4
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= $ 30.00
= $ 20.00
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Total $ 70.00
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Remove the cash drawer key from the key ring and
make sure the start of day amount is accounted for. It is necessary
to have the key to open the cash drawer. PLEASE take proper
care of it.
*** NOTE *** Do not count the loose change (coins)
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- During the day:
- Check to see if there is any excessive cash that has been
collected. To eliminate any possible theft:
- Collect the money
- Fill out the envelopes provided (located near the
drop box)
- Put the money in the envelope & seal it
- Drop it in the drop box
- Fill out a cash control sheet or "Drop Sheet"
located near the drop box with the amount of money dropped
and the drop number
- At the end of each day:
- Count out the next days "Start of Day" cash
and leave that amount in the cash drawer
- *** NOTE *** Do not count the loose change (coins)
- Drop all remaining cash
- Fill out the remaining information on the drop sheet,
fold it and place it in the drop box.
- At this point, the cash drawer should be back at the start
of day balance.
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OLPH " Baseball "
Field Coordinators Checklist: |
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--(Microsoft Word Format) |
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--(HTML Format) |
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