Volleyball
	The CYO plays volleyball for girls starting at (or about) 8 yrs old and up. All divisions are girls teams. Registration TBA Cost The cost is $90.00 and includes the uniform and all fees. Practice and Games Normally we practice through August and start playing games the first part of September. Practice is usually held at the OLPH gym, or at local schools within our area. We will try to allow for 2 practices per week. Your team could practice on Monday & Wednesday, or a Tuesday & Thursday. It could be from 5:30 to 6:30, or 6:30 to 7:30. All games will be played at San Antonio's northeast side catholic church gyms or at local middle school gyms and most games will be played on the weekend.
	OLPH Gym Coordinator Duties Volleyball
1.	SCHEDULE. Check the schedule of games on your assigned weekend PRIOR to your weekend. If you are sharing a weekend with another coach, coordinate with your partner well in advance. Schedules will be provided to each coach. Additional copies are available from the commissioner - a master copy will be posted at the concession stand. ** NOTE ** If you have a game where both teams are not from OLPH, you must coordinate assistance for that game in advance. Only OLPH parents can work in the concession stand. ** NOTE ** If you have never been the gym coordinator before, it is strongly suggested that you either do a walk-through with a veteran coach or visit the gym on the weekend before your duty to get educated. Don't feel alone, we are here to help each other and we all know what its like to do it for the first time!
2.	KEYS. OLPH CYO has a set of keys that rotate from coordinator to coordinator. On the key ring you will find 3 keys. One to the concession stand. One to the gym, restroom and storage. And one to the cash drawer. Make sure that you get the keys to and from the coordinators early in the week.
3.	GYM FLOOR. Make sure the floor is free of any spills or mud. Damp mop the floor to remove any dust that may cause the kids to slip.
4.	DOOR OPENING. There is a charge for admittance into our gym. The charge is $2 for all people 18 yrs and above. $1 for kids 6 thru 17. Kids 5 and under are free. Keep all side doors locked during the day.
5.	CONCESSION OPENING. Open the concession stand at least 30 minutes before the first game.
	a. Put cheese & hot dogs on to warm up. b. Make coffee on cool mornings c. Check restroom for paper towels, toilet paper, soap & cleanliness. (Supplies are supplied by the church, but extras are in the concession stand)
6.	ADJUSTING NET. Make sure that the net is adjusted to the proper playing height for each team.
	a. TINY & PeeWee b. MITE & UP	play at 6' - 4" play at 7' - 4"
	7. GAME BALLS. Game balls are stored in the concession stand and make sure both game balls are properly inflated. Ball type and size:
	a. TINY, PeeWee & MITE 1 b. MITE 2 & UP	Volleylite Composition
8.	MONEY. " Drop " money through out the day. See CASH MANAGEMENT section Page 3.
9.	SCOREKEEPERS. There will be two scorekeepers per game. Scorekeepers will be provided and scheduled by OLPH. They will be paid on an hourly basis at the rate of $8 per hour. They will be paid from the concession stand. Amount signed for and indicated on the drop sheet.
10.	EACH GAME. The home team is responsible for having 2 adults work the concession stand and one adult at the door for each game. ** NOTE ** The officials, scorekeepers and coordinators are provided free drinks and snacks. **Important** Only responsible adults are to work in the concession stand or at the door. If you have a game where both teams are not from OLPH, you must coordinate assistance for that game in advance. Only OLPH parents can work in the concession stand or at the door. If the responsible home team will not provide the necessary adult volunteers to run the concession stand, lock the doors and inform the home team head coach. As field coordinator, it is not your job to run the concession stand or the door or look for volunteers. It is the responsibility of the home team.
11.	GAME / CROWD CONTROL. It is your job to handle any issues associated with the games. Including escorting out any ejected parents, coaches or players, calling police or EMS, getting change for concession stand (if necessary) and helping the officials.
12.	POST GAMES. After the last game of the day:
	a. Collect game balls and put them away b. Police area for trash c. Empty all trashcans and replace liners. d. Clean the concession stand
	1. Wipe off counters 2. Wipe out microwave oven 3. Empty trash cans & replace liners 4. Sweep & mop 5. Only restock drinks if supplies are VERY low (do not restock on Sunday) ** NOTE ** On Saturdays, if the crock-pots are empty, wash them. If they are full, you may remove them from the warmer and place them in he refrigerator. On Sundays, you must empty the crock-pots and clean them 6. Count out proper cash drawer amount. Drop all remaining cash. See CASH MANAGEMENT section Page 4.
	Please understand that we do not have a paid cleanup crew to manage these areas. We are a volunteer organization. This means the cleaning has to be done by you.
	13. FINAL LOCKUP.
	a. Turn out all lights b. Turn off air conditioner c. Lock all doors & windows d. Padlock all areas e. Place the cash drawer key(s) back on the key ring
	14. PASSING THE TORCH. Upon the completion of your gym coordinator duties for the weekend, look up the next scheduled coordinator (schedule and phone numbers should be posted at the concession stand) and make arrangements to personally hand off the keys. Please do not leave the keys where they can be accidentally found or stolen.
	Thank you, for your dedication to making CYO sports a success for our children !!
	CASH MANAGEMENT. You are responsible for safekeeping of CYO funds during the games. It is CYO policy to not leave cash in an accessible area due to possible theft. The OLPH CYO must account for concession and door income. We track it by day to ensure proper controls are in place. There is one dropbox in the concession stand, secured to the floor inside the cash drawer cabinet. Cash management will be strictly adhered to as follows: In the concession stand, there is 1 cash drawer and 1 cash box. The drawer should contain the following start of day balance:
	$ 1.00 bills - 30 $ 5.00 bills - 4	= $ 30.00 = $ 20.00 ========== Total $ 50.00
	The cash box for admittance should contain the following start of day balance:
	$ 1.00 bills - 20 $ 5.00 bills - 2	= $ 20.00 = $ 10.00 ========== Total $ 30.00
	Remove the cash drawer key from the key ring and make sure the start of day amount is accounted for. It is necessary to have the key to open the cash drawer. PLEASE take proper care of it. *** NOTE *** Do not count the loose change (coins)
	During the day: Check to see if there is any excessive cash that has been collected at both, the door and concession stand. To eliminate any possible theft: Collect the money Fill out the envelopes provided (located in the drawer above the drop box) Put the money in the envelope & seal it Drop it in the drop box Fill out a cash control sheet or "Drop Sheet" located in the drawer above the drop box with the amount of money dropped and the drop number At the end of each day: Count out the next days "Start of Day" cash and leave that amount in the cash drawer and cash box (add any coins from the admittance cash box to the coins in the concession stand drawer). *** NOTE *** Do not count the loose change (coins) Drop all remaining cash Fill out the remaining information on the drop sheet, fold it and place it in the drop box. At this point, the cash drawer should be back at the start of day balance.
	OLPH " Volleyball" Field Coordinators Checklist:
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